INTERNSHIPS

Regulation on Internships

I. Purpose of internships

A. To assign grades and academic credits for pre-approved practical work experience related to the student’s degree of study and interest

B. To fulfill student’s professional learning outcomes as follows

1. Apply writing and research skills to real-world practice

2. Satisfactorily perform on-the-job tasks directly relate to the student’s major

3. Describe the host organization vision, mission, structure, stakeholders, and key processes

4. Receive a letter of recommendation from employer

II. Requirements

A. For student

1. Prerequisite of 60 completed credit hours

2. Approved internship application form prior to internship employment

3. Internship tuition fee payment arrangement

4. Number of required internships and academic credits vary by academic program

B. For host organization

1. Clear intern job title, description, and specifications

2. Physical office building, or physical head office in case of virtual internship

3. English as the common medium of communication within the organization, unless otherwise approved by advisor, head of school, and registrar’s office

4. Direct supervisor assigning and reviewing intern’s weekly tasks

III. Procedure

A. Student receives internship authorization form and workbook at Registrar’s Office.

B. Registrar’s communicates with head of department or school to assign an internship advisor to the student.

C. Student creates cover letter and CV for advisor to review

D. Student and advisor seek for and secure internship opportunity.

E. Advisor meets periodically (weekly or bi-weekly) with student as needed

F. Student logs and certifies weekly task sheets with direct supervisor

G. Student records periodic reflections in a journal

H. Direct supervisor evaluates student performance at end of internship

I. Student evaluates job and organization at end of internship

J. Student drafts internship report; report specifications vary by academic department.

K. Student submits soft-copy and hard-copy of portfolio to advisor for grading

IV. Grading policy

A. To receive 1 academic credit, the student needs to complete at least 45 hours of documented work.

B. Academic departments may require more work per academic hour, but may not allow less.

C. Academic departments are responsible for submit an internship syllabus for each internship course, including any adaptations to this stated grading policy, for approval from the Registrar’s Office

D. The student is responsible for submitting the portfolio no later than the end date of the internship

E. The internship advisor is responsible for grading the student’s internship portfolio and submitting the grade to the Registrar’s Office no later than 1 week after the end date of the internship.

F. The portfolio should consist of the following basic components, but may vary by academic department pending approval:

1. Cover page

2. Cover letter and CV

3. Weekly tasks sheets

4. Journal

5. Intern evaluation forms and place of work evaluation form

6. Internship report

7. Report criteria and mark sheet

8. Internship mark sheet for final grade

G. Weighting of each portfolio is recommended as follows, but may vary by academic department pending approval:

Criteria	Points
2,000 words	Required
Works Cited or References page	Required
Organization overview	4
Stakeholders	4
Internship job description	4
Internship reflection	4
Appendix	2
MLA, APA, AMA, or other academic style with in-text citations and references	2
TOTAL POINTS	20

H. The internship mark sheet for final grade is as follows, but may vary by academic department pending approval:

Criteria	Points earned
Cover letter and CV	3
Weekly tasks sheets	2
Journal	3
Internship evaluation forms	2
Internship report	20
TOTAL	30

Office Hours

info@ttu.edu.vn

TAN TAO UNIVERSITY

Regulation on Internships

I. Purpose of internships

II. Requirements

III. Procedure

IV. Grading policy